Project Description

Overview

Red Door Recruiters, a leading HR agency, sought to expand their services beyond traditional recruitment and build a custom software development solution in the form of a SaaS-based HR management platform. Their vision was to give businesses a digital-first way to handle end-to-end HR operations — from attendance and leave management to payroll processing and workforce analytics.

With the growing demand for automation in HR, API Pilot partnered with Red Door Recruiters to design and deliver a cloud-native, scalable, and secure HR Management SaaS product. The platform not only strengthened Red Door Recruiters’ service offerings but also unlocked a new recurring revenue stream through subscription-based HR solutions.

Challenges

Red Door Recruiters faced several hurdles in conceptualizing and deploying their SaaS product:

  1. Facial Recognition Attendance – Traditional methods like registers and punch cards were prone to errors and misuse. A biometric AI-powered system was needed to ensure accurate, real-time attendance.
  2. Leave & Absence Management – Manual leave tracking was inefficient. They required automation with compliance integration for labor laws and real-time balances.
  3. Payroll & Salary Management – Complex payroll processing involving deductions, benefits, and taxes needed an automated, error-free solution.
  4. SaaS Monetization – The platform needed a subscription-based model with automated billing, tiered plans, and payment gateway integration.
  5. Scalability & Security – The system had to support multiple clients, thousands of employees, and ensure GDPR compliance with role-based secure access.

Solution

API Pilot developed a custom SaaS HR Management Platform designed with a modular, scalable architecture. Key features included:

1. Facial Recognition Attendance

  • AI-powered biometric system with mobile and web access.
  • Real-time cloud synchronization of attendance logs.
  • Geo-fencing to prevent off-site proxy check-ins.

2. Employee Leave Management

  • Self-service leave request and approval portal.
  • Auto-calculated balances and accruals are visible to employees.
  • Policy compliance with sick leave, annual leave, and holidays.

3. Payroll & Salary Automation

  • Rule-based payroll engine supporting multiple pay structures.
  • Automated deductions, allowances, and tax compliance.
  • Integrated banking APIs for direct transfers and downloadable payslips.

4. Subscription & Payment Integration

  • Multi-tier subscription model (Basic, Standard, Enterprise).
  • Stripe and PayPal integration for recurring billing.
  • Admin panel for subscription management, trials, and promotions.

5. Core HR Features

  • Centralized employee profiles with documents and history.
  • Task and performance tracking with KPIs.
  • An analytics dashboard providing insights into attendance, payroll, and workforce productivity.

6. Scalability & Security

  • Built on AWS cloud with auto-scaling and backup systems.
  • Role-based access controls for admins, HR, and employees.
  • End-to-end encryption and GDPR compliance.

Results

For Red Door Recruiters:

  • New Revenue Stream – Successfully launched as a SaaS product with recurring subscription income.
  • Brand Differentiation – Transitioned from a traditional HR agency to a tech-enabled SaaS provider.
  • Scalability – Platform scaled to handle multiple clients with zero downtime.

For Clients (HR Managers & Businesses):

  • Efficient Attendance Management – Facial recognition eliminated manual tracking and time theft.
  • Streamlined HR Operations – Automated leave, payroll, and employee records reduced admin workload.
  • Cost Savings – Lower operational overhead through automation and error reduction.
  • Employee Satisfaction – Transparency improved engagement and trust.

For Employees:

  • Mobile-Friendly Access – Request leave, view attendance, and download payslips from anywhere.
  • Transparency – Clear visibility into payroll, taxes, and leave balances.
  • Engagement – Real-time notifications and dashboards fostered better communication.

Conclusion

By leveraging API Pilot’s expertise in Custom Software Development, Red Door Recruiters transformed into a SaaS-driven HR solutions provider. The platform not only streamlined HR operations but also positioned them as innovators in HR technology.

With advanced features like facial recognition attendance, automated payroll, and subscription-based monetization, the solution proved valuable for HR managers, businesses, and employees alike.

API Pilot’s proven capabilities in Custom API Development, Web Development, and Mobile App Development ensured the platform was secure, scalable, and future-ready.